Casino Party Checklist: Everything You Need Before the Big Night
Use This Checklist Before Your Casino Party
Use this checklist to make sure nothing gets missed before your casino party. Whether you are planning a company event, a fundraiser, or a private celebration, these are the items worth confirming ahead of time.
A complete casino party checklist covers five areas: guest count, games, venue, dealers and insurance, and day-of details. Confirm each one before your event.
The Checklist
Guest Count
- Confirm your total expected guest count
- Decide if you need one table or several
- Account for guests who may not play but will watch
- Use the 70% rule as a starting point: plan seating positions for about 70% of your total guest count, since not everyone plays at the same time
Games
- Choose your games (Blackjack, Craps, Poker, Roulette)
- Decide if you want a mix of games or just one or two
- Ask about a poker tournament format if you want a more competitive event
Venue
- Confirm the space has enough room for your table count
- Check with your venue about any setup requirements
- Plan where tables will go relative to other activities (food, DJ, photo booth)
Dealers and Insurance
- Book professional dealers who can teach first-time players
- Ask if the company carries general liability insurance
- Request a certificate of insurance (COI) if your venue requires one
Day-of Details
- Confirm arrival and setup time
- Confirm any custom branding (chips, table felts, signage)
- Share a point of contact for the day of the event
Why a Checklist Helps
Planning any event has a lot of moving parts. A checklist keeps the small details, like insurance or custom branding, from getting lost while you focus on the bigger decisions like guest count and venue.
The 70% Rule
A common mistake is planning enough seats for every single guest. In practice, not everyone plays at once. Some guests mingle, get a drink, or watch before they sit down. Planning seating for about 70% of your total guest count is usually a better estimate, and it keeps you from paying for more tables than you need.
It’s Entertainment Only
A reminder for anyone new to casino parties: this is entertainment only. Chips have no cash value and there are no real-money payouts.
Frequently Asked Questions
Do I need to decide on games before I get a quote?
No. A casino party company can walk you through game options once they know your guest count and event type.
What if my guest count changes closer to the event?
Let the company know as soon as your count changes so they can adjust the number of tables.
Do I need insurance for the event, or does the casino party company provide it?
Ask the company you’re working with. Many carry their own general liability insurance and can provide a certificate of insurance (COI) to your venue.
Related Services
Ready to check off your list? Explore our full lineup of casino games, or check out our pages for Corporate Casino Parties, Casino Night Fundraisers, and Private Casino Parties. You may also like our guide on How to Plan a Casino Party.
Planning a specific type of event? See our corporate event ideas or casino night fundraiser tips.
Want to add a theme or plan around the holidays? See our casino theme ideas or holiday party ideas.
READY TO CHECK OFF YOUR LIST?
Request a free quote today and let’s start planning your casino party in Milwaukee.